The Österreichische Akademie der Wissenschaften (OeAW – Austrian Academy of Sciences) takes data protection very seriously and treats your personal data confidentially and in accordance with the statutory provisions. The Research Data Repository (“Repository”) DATATHEK [Name of the service] is offered by OeAW to make available research results related to OeAW and to provide archiving infrastructure for and access to digital research data [Description of the service].
With this data protection declaration, we would like to inform you - regardless of whether you submit data as a “Depositor” and/or access or download data as a “User” - about the nature, scope and purposes of the collection, use and processing of your personal data by OeAW.
The Repository does not collect or process personal data from Users. However, please note that the access and/or download of data is subject to the Terms of Use.
If you would like to submit, deposit and disseminate data through the Repository as a Depositor, you have to register, accept the Terms of Use of the Repository and fulfil the required criteria. To register, the following personal data will be processed [Personal data processed and the legal basis for processing]:
· Name
· Institution
· ORCID identifier
· E-mail address
· Website
· Password
· IP address
· Metadata
· Research data
· Possibly other, additional data you provide during the registration process.
We process these data on the basis of Art. 6 para. 1 lit. b GDPR in order to perform the contract of use, deposition and dissemination [Purpose of the processing of personal data].
Please consider that using the Repository for the deposition and dissemination of research data containing personal data of any kind is only permitted if there is a justification for this under data protection law. Therefore, our Terms of Use provide for the conclusion of a data processing agreement (Art. 28 GDPR).
Please further note that the registration is a prerequisite for submitting data as a Depositor. If you do not provide us with the data, the registration, deposition and dissemination of data is unfortunately not possible.
There will be no disclosure of your registration data to third parties, except for our technical partner FIZ Karlsruhe who is responsible for server administration and upgrades [Third parties to whom personal data is disclosed].
All metadata and depending on the access mode the research data, in which you can be identified may be published as part of the dissemination service.
Your personal data will be stored on the basis of contract fulfilment for as long as it is necessary to provide the services for use, deposition and dissemination of your research data [Data retention].
In case of legitimate interest, we process the data as long as this is necessary to protect the legitimate interest or until a (justified) objection is raised.
In connection with the processing of your personal data, you have the following rights at any time, which can be exercised:
- Right of access (Art 15 GDPR),
- Right to rectification (Art 16 GDPR) or erasure (Art 17 GDPR) or to restriction of processing (Art 18 GDPR) [How to access, rectify and delete the personal data and object its processing],
- Right to data portability (Art 20 GDPR) [Data portability],
- right to object (Art 21 GDPR),
Furthermore, you have the right to lodge a complaint (Art 77 GDPR), which would have to be submitted to the Austrian Data Protection Authority, www.dsb.gv.at , AT-Austria, phone: +43 1 52 152-0, e-mail: dsb@dsb.gv.at as the competent supervisory authority in Austria or a competent supervisory authority within the EU [Jurisdiction and supervisory authority].
Verlag der Österreichischen Akademie der Wissenschaften, Dr. Ignaz Seipel-Platz 2, 1010 Wien, Austria; E-Mail: verlag@oeaw.ac.at [Data controller and a contact person]
Österreichische Akademie der Wissenschaften: datenschutz@oeaw.ac.at [Data controller´s data protection officer]